Objectives: The Activity Coordinator handles the secretarial work of the Certification Department in the framework of the certification scope of LCIE China Duties & Responsibilities: Admission process - Apply for license issuing in the relevant Certification Body as soon as the folders are duly completed. - Follow-up the licenses application and update the status. - Transfer the licenses to the customer service representative. - Order and archive the folders and documents. - Update the relevant follow-up tables. Follow-up services (control tests - NFC) - Prepare the control test folders according to the relevant procedure. - Follow-up the control tests status. - Prepare the decision letter according to the requirement of the Operational Certification Manager - Send the control test report and the decision letter to the license holder. - Follow and record the corrective actions. Annual fees - Calculate the annual fees for each license holders. - Prepare and send the annual fees debit notes. - Follow-up the payment status. - Chase-up the license holders in case of non-payment. Batch control - Handle the administrative part of batch control (prepare the folders, communication with clients… Certified product list - Inform the client about the license status (upon request) - Inform the test team and inspection team about the license status (upon request) - Verify the validity of license on IT Tool of relevant Certification Body and inquire in case of problem. Assist the Operational Certification Manager - Handle any task upon request of the Operational Certification Manager. Skills and Requirements: Technical skills - Knowledge of the Certification rules and process, Quality - Follow the internal quality system of LCIE China, - Adhere to BV CPS quality requirements General - Proactive working attitude / self motivated / professional - Team spirit / team working, - Maturity allowing to work in an autonomous way / able to solve problems / Open to new projects, reactivity - Creativity, initiative, and independence in solving small problems and propose solutions, - Strong written and verbal communications skills including the ability to communicate effectively with a various level of persons, - Organizational and time management skills, - Good communication skill (speaking professional, avoid misunderstanding, deal with complaints, negotiation skill) - Basic technical knowledge about inspection, - Client orientation, team spirit and sense of responsability Education & Experience: - University level, - 2 years experience in a similar position, - Fluent in English (spoken / written), - Proficiency with Windows, Word & Excel